Best Free Project Management Software
Whether you’re a working project manager or a student who aspires to become a project manager, there are apps that can help you organize your projects to maximize efficiency. The good news: free project management software can give you the flexibility you need to manage tasks, communicate with stakeholders, and maintain project visibility—without paying a cent.
So whether you’re working solo, with a small group, or on a Scrum team, here are the seven best free project management apps.
Trello is a popular free project management software for visually managing projects. Trello is a simple way to organize your projects with kanban boards. And with a free plan that allows for unlimited boards and users, it’s a tool that anyone can use. Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage. Trello will help you and your team easily track project plans, tasks, and progress.
Trello is the easiest to use project management software on the market considering its list of features and the level of convenience worked into its design. Trello is a streamlined project management solution that leans heavily into its collaboration setup.
Asana is one of those unique project management tools that prioritize the team as well as the project manager. While some project management software options focus only on streamlining the management experience, Asana incentivizes every member of the team to use the software for their own benefit through worker-centric features and a simple user interface.
Android and iOS mobile apps are available for Asana’s popular project management software. Asana eliminates the need for switching between bunches of different tools to keep your projects organized. It accomplishes this feat, in part, by integrating with 100+ other software products including Slack, Salesforce, Microsoft Office 365, Zapier and TimeCamp.
Quick features: Goal visualisation, member chat rooms, time trackers, task prioritisation and comprehensive dashboards.
Great things about this tool: From the mind of Facebook co-founder Dustin Moskovitz, you can imagine how intuitive and elegantly simple Asana is. It’s focused on helping team work cohesively and keeping a clear goal for their project at the forefront.
So if your team needs a collaborative-focused project management tool with very little ramp-up time, Asana is a fantastic choice.
The Zoho platform encompasses more than just project management software. It also includes customer relationship management (CRM), IT management, event planning, accounting and email. Zoho Projects is for anyone looking for a tool that will do any of the project management basics like task creation, issue tracking, or task tracking through Gantt charts. Zoho could be a good solution for companies that want to organize all their functionality in one place and are willing to trust a third party with providing the organizational platform. Zoho Projects offers most of the basic features one would expect from a project management software and nothing more.
Quick features: Reporting with 50 pre-made templates, integration with Google Drive and Dropbox, timesheets, bug tracking, Gantt charts, Wiki Page setup and forums.
Great things about this tool: Zoho is an intuitive tool that makes every step of the project seamless, from setup to completion. They’ve also done a good job at tackling complex needs.
A popular tool for agile project management, JIRA combines Scrum and Kanban boards to help plan agile project work, monitor team progress, and move projects forward in real-time. Project facilitators, also known as scrum masters, can easily ask questions, join discussions, and pinpoint relevant users to contribute to important conversations. Visual data reports help scrum masters gather important information, while custom workflows and schemes support team collaboration.
With JIRA, users receive important notifications for their assignments that can be modified by team members as needed, helping one stay focused. The app also offers a curated feed of tasks you’re working on to keep important work top-of-mind. Users have the ability to create, delegate, transition, and arrange these tasks with one tap on your smartphone or tablet.
OrangeScrum is a customizable and versatile project management system that integrates with Slack, Dropbox and Google Drive. Features include easy marking of billable hours; invoice generation capabilities; task labeling, categorization and allocation; and more. A free trial is available.
Quick features: Task progress tracking, resource planner, task board, Kanban view, Gantt charts, integrates with Google Drive and Dropbox.
Great things about this tool: OrangeScrum is one of the most versatile tools on the market; jam-packed with a number of organisational tools, capable of integrating with major platforms like Google Drive and Dropbox—and it’s super customisable.
The Wrike platform is noteworthy for its simplicity. It is a cloud-based collaboration and project management system offering bunches of useful features as well as iPhone and Android mobile apps. Wrike features time tracking options, support for Gantt charts, sprint tasks and more. One of Wrike’s biggest time-savers is the ability to quickly transform an email into a task.
Integrations are available for multiple popular platforms including WordPress, Zendesk, Salesforce, Github, Adobe Creative Cloud, Zapier, Jira and many others. It’s able to interface with popular storage solutions such as Dropbox, Box and OneDrive. Microsoft products such as Outlook, MS Project and Excel are also supported, as are Google products including Gmail, Google Drive and Google Sheets.
Quick features: Integration with Google Drive, Google Apps, iCal, Microsoft Excel, Dropbox and many other platforms, real-time activity stream and reports, task management, time tracking, Gantt charts and one-button conversion of emails into tasks.
Great things about this tool: Wrike is one of the better-known project management tools on the market, and for good reason. It’s a well-rounded and comprehensive software that still retains a level of simplicity practically anyone can learn.
LiquidPlanner’s mobile apps are designed to help you manage your IT projects remotely. Both Android and iOS versions are available. The LiquidPlanner platform allows you to track both time and budgetary aspects of your project, including both billable and non-billable costs. Advanced analytics capabilities are incorporated into the software. A free trial of LiquidPlanner is available.
LiquidPlanner can manage and track work for a variety of teams, including project managers within IT, product development, and marketing. This tool includes a platform for tracking and managing resources, along with drag and drop simplicity. Project managers can visualize resource allocation and team capacity, helping shape outcomes across an entire project portfolio.
Project managers often turn to Gantt charts when they need to clearly and easily communicate a task list and its corresponding timeline to their team members. One hallmark of a usable project management app is that it needs to have some way of prominently incorporating Gantt charts into the system. This objective is a primary focus of the Instagantt web app. There’s a standalone version of Instagantt and a version that integrates with Asana, which is the next app on our list.
Don’t make the mistake of trying to keep your team on task using email alone; it’s an inefficient and outdated approach to keeping collaborative projects moving forward. Any of these project management software would be an excellent alternative for helping to keep your team engaged and informed as you work to complete your projects.