Mac Productivity Apps

Mac Productivity Apps

Maximizing productivity is paramount in today’s fast-paced digital world, and MacBook makes it easier with several exceptional features. As a long-term user myself, I’ve curated a selection of the best productivity apps for Mac. These apps seamlessly integrate into macOS, enhancing workflow and optimizing time management. 

From task management to collaboration and note-taking, these apps are designed to boost efficiency and help you reach your full potential. Join me as we explore the best macOS apps for productivity to revolutionize how you work on your MacBook.

1. Todoist 

The first thing I do in the morning is set my routine, and Todoist helps me to plan, organize, and collaborate on tasks. You may add to-dos with priority orders, due dates, and reminders so you never miss any deadlines. The best thing is if any tasks occur often, you may set recurrent deadlines.

Besides, it integrates well with other productivity apps like Amazon Alexa, Gmail, Google Calendar, and Slack. Using cloud synchronization, you can access your tasks from any device. But you will enjoy this task manager app more on your Mac as it supports keyboard shortcuts, Siri commands, and the Share extension. 

Moreover, the Today widget will keep you on track. I use the built-in Safari plugin most to add websites as a to-do. To monitor your progress, it offers tailored productivity trends. And you can use most of these features in the free version. The premium tier gives access to backups, automated reminders, and more.

Price: Free (In-app purchases start at $4.99)

2. OneNote 

Note-taking apps are essential for keeping tabs on every minute detail. OneNote does its job very well in maintaining your digital journal. You may take notes, add images, whiteboards, or files, and share notes across devices. It also supports handwritten notes and drawings using a different digital pen.

The Convert to Shapes tool helps to transform hand-drawn shapes into perfect shapes. Besides, the collaboration feature helps to work together in real time. After taking notes, I use different tags like Important and To-Do to highlight the crucial ones. You may also use tabs, labels, and color coding to organize your notes.

Apart from organizing, the app also lets you flag topics and pin important pages to the top. Moreover, you can rename, search, sort, and copy individual pages and notebooks. Besides, you may protect your notes with a password and manage sharing access.

My only concern is I need to buy the whole Microsoft 365 bundle to get the premium for OneNote.

Price: Free (In-app purchases start at $69.99)

3. Elephas 

The AI apps have changed the dynamics of productivity in recent times, and the Elephas app is one of a kind among them. You can save hours by automating your writing tasks. Using the Smart AI assistant, it can compose emails, write attractive blogs and social media posts, fill out Google Sheets, summarize web articles, and much more.

Besides, you can rewrite sentences and repurpose your old content. Elephas is powered by OpenAI’s GPT-3 capabilities; thus, it has no monthly credits or limitations. To get a taste of this AI tool, you may opt for a 30-day free trial. If you want to know more features, read our detailed review of the Elephas app.

Price: Subscriptions start at $4.17/month

4. iA Writer

My work involves typing for long hours, so I use focused writing apps to avoid distractions. iA Writer is an app that offers a clear and simple writing environment. The Focus mode keeps you in the writing flow by dimming everything except the current phrase or paragraph. You may export your writing to PDF, HTML, docx, Medium, etc.

Besides, you can preview your content in HTML preview and easily format it thanks to the built-in markdown text editor. It helps to find unnecessary adjectives, flimsy verbs, repetitious nouns, and erroneous conjunctions and remove the typical rumble from your content. I love its light-on-dark mode, which is ideal for all lighting conditions.

Price: $49.99

5. Grammarly 

Similar to AI writing assistants, Grammarly is an AI tool for proofreading. It checks the spelling, grammar, readability, and clarity of your content in real-time and suggests improvements. As I mostly write on Google Docs, I use the Safari extension to proofread the content on the go. It also lets you improve your writing by sharing your writing statistics.

Price: Free (In-app purchases start at $29.99)

6. MindNode

Accomplishing a large project needs a proper outline, and MindNote helps with this. It is a brainstorming app that enables you to write down your ideas and get a structured, hierarchical perspective. You may jot down your ideas in any format, including text, images, links, tasks, or notes, and create a visual connection between them. 

Besides, the mind maps can be customized to add new ideas, graphically reorder nodes, and move, tag, connect, detach, and rejoin ideas. The app modifies the corresponding outline side by side. I use the Focus mode and foldable branches to stay concentrated on one topic at a time. Moreover, the Smart Layout makes your mind map look stunning.

Price: Free (In-app purchases start at $2.99)

7. Notion 

Not kidding, but the Notion app has the most screen time on my Mac among all the productivity apps. I use it for everything from organizing documents, taking notes, tracking tasks, creating wikis, collaborating on projects, etc. It’s best for remote team management! Also, you may write a Notion page and publish it directly on the web.

Besides, Notion boosts your productivity further by integrating AI, which assists you in every step. If you feel daunted to set up your workspace from scratch, get the Notion templates and customize them per your needs. So, I highly recommend trying the free tier, and if you like the app, go for the premium version.

Price: Free (Subscriptions start at $8)

8. Dashlane

Most people can’t remember all their passwords, including myself. So, password manager apps are a relief. Dashlane is simple to use and lets you save all your passwords, credit card numbers, IDs, and other sensitive information in the cloud with utmost security. Also, it automatically syncs across your devices so that you can access the credentials on any device and share them quickly. 

Moreover, the app offers a strong password generator to create unique passwords. You can autofill your credentials by authenticating your Face ID. If there is any data breach, you will get instant alerts. The app integrates with Safari well to save passwords and access existing credentials.

Price: Free (In-app purchases start at $3.49)

9. Be Focused 

If you face difficulty staying focused for a long time, this Mac productivity app is for you. I divide my tasks into to-dos with deadline of small time chunks. So, this time tracker makes managing chores easier. It also provides detailed information to track your progress. You may opt for an auto-start timer with custom parameters and block distracting apps or websites.

Price: Free (In-app purchase starts from $2.99)

10. Magnet 

Magnet is among the best Mac productivity apps for students, offering advanced multitasking. You can open several apps in different windows simultaneously, eliminating app switches. On ultra-wide display, it supports up to six windows. Moreover, I use customized keyboard shortcuts to optimize my Mac and boost my workspace’s effectiveness.

Price: $9.99

11. Fantastical

Fantastical is another essential app on my Mac dock. This calendar app offers several robust reminder and meeting scheduling features. The natural language processing capabilities allow you to add events or tasks by writing prompts. I have integrated it with Todoist and Google Tasks apps to sync my routine.

You can also check the upcoming weather forecast on your calendar before planning an outing. Besides, I admire its built-in world clock while scheduling an international meeting. It offers different calendars like for sports, holidays, or TV shows, making the app more fun. Additionally, the app supports multiple macOS shortcuts for better productivity.

Price: Free (In-app purchases start from $6.99)

12. Spark

If all other macOS apps for productivity can be automated, then why not the email apps become smart too? The Spark email app by Readdle offers a modern and minimal UI. Thanks to intelligent categorization, you can rapidly identify the most critical emails with Smart Inbox. Besides personal usage, it is excellent for business purposes also.

You can manage many mail IDs in one place, assign emails as tasks with due dates, and monitor progress. The unique feature is you can draft emails with your coworkers using a real-time editor and schedule for delivery. When busy, I snooze emails to read them later. Also, the Smart Notifications eliminate the clutter and alerts for vital mail. And all features are free!

Price: Free

You may also like:

Essential Mac Utilities

Get your kids to learn with best educational apps
Try for free

Most Popular