Best iPad Productivity Apps

By Spencer Riley | Updated on
Best iPad Productivity Apps

Productivity apps will help you manage your schedule and daily tasks. In today’s fast-paced and busy world, we are increasingly depending on apps to boost our productivity. Here is the list of our favorite iPad apps for being productive with notes, to-dos, reminders, mind-mapping, calendars and calculators.

Productivity tools are tailored to different lifestyles, and different interests. It ranges from time management apps, project management apps, online planners and calendars. These apps will definitely help make life a little easier when it comes to getting things done.

We have rounded up a list of some of the best iPad productivity apps to help you become organized, focused to become successful in 2023 and beyond.

Text Blaze allows users to reclaim their time by eliminating repetitive typing. Save dynamic text template and insert them anywhere using keyboard shortcuts. Use it to provide complete and personal feedback in seconds, send and respond to emails, create lesson plans and much more.

Text Blaze is free and it works anywhere. You’ll start saving hours within minutes.

  • Spend less time typing and more time with your students (& loved ones)
  • Improve learning outcomes through detailed and personal feedback
  • Ensure communication consistency across classes through shared templates

Price: Free

Finale To Do Pro is a task manager and habit tracker which will help organise personal tasks, professional jobs, and studying demands. It also allows you to develop better and more productive habits.

Finale To Do helps teachers, students, and others improve their personal organisation. It has tools to help you with to-do lists, task management, scheduling, focusing, etc. The tools exceed the capabilities of those built into your device and include others, such as a Pomodoro timer that might replace whole other apps.

Price: Free with in-app purchases


Flow supports its users as they work and study by helping them employ the popular Pomodoro technique of time management. This simple approach is easy to adopt and has been a boost to the productivity and effectiveness of many. You’ll find out more about the Pomodoro Technique in the following review of Flow.

Tracking your time not only helps you to be more productive, but it also lets you see exactly where all your time is going. So if you’re guilty of procrastination and browsing social media when you should be getting stuff done, Flow can help.

Download Flow for free from the App Store, with an option to upgrade to the premium version for $0.99 montly or $7.99 yearly or $19.99 lifetime.

Price: Free with in-app purchases

Things is a powerful, full-featured productivity app for your iPad, but to make it worth your while you need to make sure it’s right for the job you’re doing.

When it comes to productivity, the first thing you're going to think of is a task manager. Things is the award-winning personal task manager that helps you achieve your goals. Things is tailored to the iPad, with excellent pro features as well.

When you have hundreds of tasks divided into dozens of projects, Things will help you quickly add things to your to-do list and manage your projects as you complete them.

You create Areas with Projects under them, and then add in your project tasks. There's always a circle for your projects to show your progression, and all tasks can be given a due date, tagged, have a checklist if necessary, and even flagged for deadlines.

Things is a behemoth of a To-Do app, so it is best for users who need copious features for their complex projects and tasks. You can download Things on the App Store for a one-time fee of $9.99.


Fantastical is one of the best calendar apps for iPad. It combines your tasks and calendar entries into one app, and it's easy to use thanks to features like being able to create a new entry just by typing a single line of text. Specifically designed for your iPad, the Fantastical Dashboard puts all of your event and reminder info at your fingertips.

Fantastical for the iPad is hands-down a better approach to the calendar than Apple's, and that translates into a better overall experience for appointments, reminders, and managing your time. While Apple gives you the tools for the same functions using Siri, Reminders, and Calendar, it's just easier doing it all in one app.

Download Fantastical for free from the App Store with subscription options for individuals and families. Prices start at $6.99 for 3 months of an individual plan, all the way up to $89.99 for a lifetime family plan.

Price: Free with in-app purchases

Todoist is another app with simplicity in mind. It differs from other platforms by offering more services within the free tiered platform. Create subtasks and subprojects for greater organization, collaborate on projects with other users, receive push alerts when the status of a task item changes and assign due dates and recurring dates.

Todoist features color-coded priority levels. Track your productivity and achievement levels in handy little trend charts. Todoist also lets you use filters and label, though that requires a premium account. Other premium features include adding tasks via email, location-based notifications and productivity tracking and charts.

Price: Free with in-app purchases is the simplest task management tool on this list. Its minimal interface shows what you need to do today, tomorrow, later, and someday, so you're not overloaded with a laundry list of responsibilities. At the beginning of the day, walks you through a "daily review" where you decide what you want to tackle that day, and what you want to defer until later. natively integrates with Google Apps, too. That means you can add to-dos in Gmail with the help of a Chrome extension, and the Android app even asks if there are any action items whenever you leave a meeting that was on your Google Calendar.

Price: Free with in-app purchases

Forest is a unique app that helps you stay focused in a different way. When you use Forest, you can block your iPhone so you can’t get distracted when you’re supposed to be working.

Of course, you can always create a list of apps or actions you want to allow in case of an emergency.

On the surface, this might seem like any other productivity app, but Forest stands out because you’ll create digital and real lives with your iPhone. When you start a task, you’re basically “planting a seed” on your iPhone.

If you keep working on the task constantly, your seed will grow into a tree. On the other hand, if you stop working on your task, your tree will die.

But the best part is that the team behind Forest works with Trees for the Future, an organization that plants trees in the real world. And by purchasing and using the app, you’ll help plant more trees too!

Price: Free with in-app purchases

Evernote is one of the most well-liked cross-platform note-taking apps available. Users will be able to capture and upload notes, audio, photographs, and videos to the app, which will then be organized into notebooks that can be shared across many devices.

The app allows you take notes in several formats such as text, sketches, photos, audio, video, PDFs, web clippings, etc. With your iPhone camera, you will be able to scan documents, business cards, drawings and handwritten notes. It also allows you to annotate images. You can use the passcode to provide more security to your account.

Penultimate is the award-winning digital handwriting app for iPad that combines the natural experience of pen and paper with power of Evernote’s sync and search features.

Price: Free with in-app purchases

MindMeister is a mind-mapping app that lets you quickly write your notes and connect them in branches, so you can easily see individual main points while keeping the big picture in view. This visual note-taking app can make the most mundane and complex notes eye-catching.

You can also color code the branches to isolate specific points and fold or unfold branches to keep detailed parts of your mind map in sharp focus.

You can download MindMeister for free or subscribe to MindNode Plus for $2.49 monthly or $19.99 yearly.

Price: Free to try

Tiny Scanner is a free document scanning app that can quickly capture your receipts, documents, or anything else you need to scan as either an image or a PDF. You can quickly toggle between photograph, black and white, or greyscale. The app can save the scanned files in the folders to keep yourself organized and then share your scans in just a few taps.

You may then store these files on your iPad or upload them to a cloud storage service to share with others. You can manage everything and transform it into an electronic document with clever cropping and scan quality enhancement.

Price: Free to try

With the free PDF Reader app, you can have all your PDFs stored right on your iPad. What's more, you aren't limited to just viewing PDFs, but you can annotate them with text, handwriting, strikethroughs, highlights, and more. You can also fill out forms and add your signature. The application ‘PDF Reader Pro - Sign, Edit PDF’ is a versatile PDF Reader for users who wish to read, highlight, sign and fill out PDFs on their mobile devices.

Price: Free to try

Simplenote makes note taking incredibly easy. With this app, you will be able to capture ideas and make lists fast and efficiently. Use tags and pins to keep all of your important notes organized. The clean interface and easy-to-use features make it more convenient to play. You can sync your files to access them via all of your devices.

Price: Free

Microsoft OneNote is a powerful note-taking app. With this app, you can capture your thoughts, ideas and keep them organized just the way you want. You will use the built-in recorder to record audio notes.

It allows you to pin pages to instantly find them. You can work with your colleagues or friends in a shared notebooks. Keep your account safe using Touch ID. The app supports some languages like English, Arabic, Catalan, Croatian, Czech, Danish, Dutch, Finnish, French, German, Greek, Hebrew, Hindi, etc.

Price: Free


15. Asana

If you’re part of a large team that needs a powerful collaboration and productivity app, Asana could be the answer. This app is rich in features that let you see how each project and task stands, manage workflows, and collaborate with team members. You can work with your team to set goals and assign tasks, and the app then shows the workload of each team member for all the projects they’re working on.

Price: Free to try


16. 30/30

30/30 app is a must-have time-management app that will help you organize and utilize your time in a more effective way. To-do list apps are useful ways to keep track of what you do, but the simple-looking Due does something few of those programs will: it refuses to stop nagging you until you've completed your task. So, when you've got a task you need to do, but don't exactly enjoy doing it, just use it.

Price: Free

GoodNotes lets you create a digital notebook, and then fill it with pages upon pages of digital notes. Rather than being limited to a blank page or lined page, kids can customize the background with different styles of lined paper, graphing paper, and even custom images.

Price: Free to try

Make the best use of these apps to take control of your tasks, capture notes fast even on the go and bolster your productivity. Don’t forget to set reminders to keep you on the charge all the time. Set a goal and make sure to achieve it by putting your best foot forward.

Which app will you use to accelerate your productivity? Let us know that in the comments.